Payroll Office

You will be paid on a bi-weekly schedule.

Location: Administration Building, Room 270
Office Hours: 8 a.m. - 4:30 p.m. (8 a.m. - 4 p.m. during Summer Hours)
Phone: (518) 629-4514 or (518) 629-4515
Fax: (518) 629-7902

Payroll Staff

Christine Lasch, Assistant Comptroller
Yvonne Johnson, Payroll Account Clerk
Amy Kennedy, Payroll Account Clerk
Caroline Zimmerman, Assistant for Financial Analysis


What We Do

Paycheck Format
The paycheck and earnings statement will allow you to quickly locate how many hours you worked, what type of hours you worked, your current and year-to-date earnings, and your current and year-to-date statutory and voluntary deductions. We hope this format provides a clear summary of how your net pay was determined.

Direct Deposit
Hudson Valley Community College offers direct deposit of your paycheck into your bank account. You can deposit money into up to three (3) different accounts. All you need is your bank’s name, your account number and the dollar amount you would like deposited directly. Call or stop by the Payroll Office for a direct deposit form. Direct deposit takes two (2) pay periods to begin.

Online Pay Stubs and W-2s
Please contact the Payroll Office for more information.

Federal and State Tax Withholding
If you need to change your federal or state tax withholding amounts, or your filing status, contact the Payroll Office. We will be happy to mail the forms to you, or you can stop by the office and fill them out. We suggest you check with your accountant before making any changes to your withholding amounts.

NYS Deferred Camp
NYS Deferred Comp contributions are made through payroll deductions. Contact the Office of Human Resources for information on how to sign up for this deduction.

Tax Sheltered Annuity (403b)
Tax Sheltered Annuity contributions are made through payroll deductions. Contact the Office of Human Resources for further information on how to sign up for this deduction.

Address Changes and Year-End W-2s
The Payroll Office will mail all W-2 forms to employees in January, therefore, it is important to make sure your address is always current and correct on your paycheck. If you need to change your address, please login to WIReD and select "Personal Information." If you have any questions on how to make this change, please contact the Office of Human Resources.

When Will You be Paid
The Payroll Office must receive a fully authorized Payroll Authorization Form before commencing pay for an employee.

Who Needs to Submit Timesheets to Payroll
If you are an hourly employee and/or you are paid based on timesheets, the Payroll Office will need to receive the yellow copy of your bi-weekly timesheet no later than 9 a.m. on the Friday before the paydate. Late timesheets will be processed on the following payday.

The best way to get your timesheets to Payroll is to personally deliver them to us. There is a locked drop box outside the door to the Payroll Office in ADM 270.

Holiday timesheet submission schedule will be distributed via the Hudson Valley Campus Chronicle and email.

All Timesheets Should Be Submitted in a Timely Manner.
Timesheets must be submitted to the Payroll Office within 60 days of the date the hours were worked.

If a timesheet is submitted after 60 days it must be accompanied by a written explanation for the delayed submission, which must also be submitted to individual's DC/Dean/Director and Vice President.

Timesheets for hours worked that are over 60 days past, that are submitted without the required explanation, will be returned to the authorizing supervisor with a request for resubmission with written explanation for delayed submission.

Kronos Timecards
If you are an hourly employee and/or you are paid based on Kronos, the Office of Human Resources will need your Kronos timecard approved no later than 9 a.m. on the Monday before the pay date.

Late timecards will need to be printed (showing approvals) and given to the Payroll Office for payment on the following pay date.

Where to Get Your Paycheck
Paychecks/direct deposit statements can be picked-up in the Cashier’s Office in Guenther Enrollment Services Center on payday between 8:30 a.m. and 5 p.m. (8:30 a.m. - 4 p.m. during Summer Hours)

Checks not picked up by the following Wednesday will be mailed. All checks for part-time faculty will be mailed unless requested to do otherwise. You may elect to have your paycheck mailed and direct deposit statements can be sent to you via intra office mail, at your request.