Cashier

Location: Guenther Enrollment Services Center, room 125
Mailing Address: HVCC Cashier's Office, PO Box 1470, Troy, NY 12181
Phone: (518) 629-4504
Fax: (518) 629-4892
Email: cashier@hvcc.edu
Regular Hours: Monday - Friday, 8 a.m. - 5 p.m.
Summer Hours: Monday - Friday, 8 a.m. - 4 p.m.
*Summer hours are in effect beginning Monday next following Memorial Day for a period of ten weeks.

Registration Payment Information

Once you have scheduled your classes and received a bill, you will be ready to complete the registration process.
  1. Check your My Enrollment Step Checklist in WIReD
    Login to Hudson Valley WIReD to view your personalized My Enrollment Step Checklist. Once you login, click on the "Enrollment" tab to access. The checklist is dynamic and will let you know if you are missing any forms, including a Certificate of Residence.
  2. Apply for Financial Aid (if you haven't yet done so)
  3. Paying Your Bill
    All students must pay the tuition bill or confirm their registration by the close of business on the due date on your registration bill in order to secure their schedule. All courses on a student's schedule will be dropped for non-payment if the student is not paid in full (or confirmed) by the tuition due date. Additional registration information and a list of schedule drops can be found on the Registration Calendars.

Forms of Payment Accepted

  • Cash, Check, Discover, MasterCard, VISA or Money Order - Hudson Valley Community College will not accept foreign currency as payment. In the event that a payment (in USD) from an International banking institution results in a processing fee charged to Hudson Valley Community College, this fee will be billed to the student account for which the payment was received.

  • Financial Aid - You can use financial aid to pay your bill if it appears as a credit on your bill or in WIReD. You cannot use financial aid as a credit until it has been finalized by the Financial Aid Office. See "How to Pay Bill or Confirm Your Registration Online."

  • Veteran Deferrals - Eligible veteran students may receive a tuition deferral through the Registrar’s Office.

  • Third Party - If your employer or some other organization will be paying your bill, you must provide supporting documentation to the Cashier’s Office along with payment of any amount the student is responsible for, by the tuition due date. In the event that a student receives a New York State TAP award that is considered a duplicative benefit by the third party sponsor and/or New York State Higher Education Services Corporation, the third party sponsorship will be reduced accordingly.
  • Tuition Payment Plan - The payment plan, offered in conjunction with college partner Nelnet, requires a down payment of 25 percent of your balance plus a $50 fee. Subsequent monthly payments will be automatically withdrawn using a checking or savings account, or a VISA, MasterCard or Discover. Learn more at My College Payment Plan. To enroll in a plan, log in to WIReD and visit "Student Account Records."
    Tutorial: How to Set Up Your Payment Plan

How to Pay Bill/Confirm Your Registration

Forms

You may need to complete the following forms to complete the registration payment process.

More Information

Review the Cashier's Office FAQs for answers to commonly asked questions.

Accessing Student Computer Systems

Bookstore Textbook Ordering
Take advantage of the Viking's Cove Bookstore's free prepack service. Bookstore personnel will prepack your books and supplies and let you know when they are ready. This is the best way to obtain used books which save you money. Prizes, such as free books for the semester, laptops, and gift certificates are awarded, at random, to students who use this service. Students also may order textbooks online.

Bus Transportation
Hudson Valley Community College participates in the CDTA Unlimited Ridership Program. Free unlimited ridership will be available on CDTA buses for all paid students for the fall and spring semesters, as well as intersession and summer. Students will be able to use their student ID as a bus pass to access all CDTA routes including the STAR service and the Northway Xpress commuter service.

Family Educational Rights and Privacy Act (FERPA)
See [Loading Policies and Procedures link…] in the College Catalog for more information on FERPA at the college.

Financial Aid Disbursement

Net Price Calculator
SUNY's Net Price Calculator will provide you and your family with an early estimate of the financial aid for which you might qualify.

Parking Information

Refund and Withdrawal Policies
See [Loading Tuition and Fees link…] section of the College Catalog for this information.

Tuition and Fees
See [Loading Tuition and Fees link…] section of the College Catalog for this information.

Information Needed for Completing Income Tax Returns
Section 6050S of the Internal Revenue Code requires eligible educational institutions to file information returns to assist taxpayers in determining the amount of qualified tuition and related expenses for which an educational tax credit is allowable. This information is provided on the 1098T Form.

About Form 1098T

NOTE: Email messages and portal announcements are considered an official means of communication with students of Hudson Valley Community College. Therefore, students who have scheduled courses for a semester are expected to regularly check their Hudson Valley Community College student email account for important billing notices and student account information. Failure to check your email account is not grounds for an extension on the due date of any billing notices sent to you.